Client's Terms and Conditions

As required by Department of Employment regulations, all bookings are subject to the following Terms and Conditions. 

Bookings

• The working day is 8 hours between 09.00 and 18.00 and includes a lunch break of half an hour. Additional fees are payable for any work
• undertaken outside of these hours.
• For photographic assignments the minimum booking is 3 hours.
• For promotional assignments the minimum booking is 4 hours. 
  
• At the time of a location booking the Client must provide information about return transport,

Provisional Booking

• Provisional bookings must be confirmed within 24 hours, or the booking will be cancelled. 

Cancellations 

• Bookings cancelled at less than 24 hours notice from the original commencement time will be charged at full fee
• Bookings cancelled between 24 and 48 hours notice will be charged at half fee. 

Additional fees

• The Client is wholly responsible for notifying Promo Models if any changes are made to photographs (or reproductions and adaptations) or used for any other purposes then those commissioned for.

Exclusion Fees

• When a model endorses a product they will not be excluded from undertaking assignments for any other company/competitor, unless an exclusion fee has been agreed and paid.

Photography and use of photographs

• Photographs may not be used for any purpose until full payment for the assignment has been received.
  
• The restricted use of photographs will be negotiated by Promo Models at the time of booking.
  
• The license to use photograph(s) will not exceed one year.
  
• All fees are for the right to use images and, once agreed, are payable whether or not the use is appropriated. 
  
• Test and experimental photographs must not be used for commercial purposes unless specific arrangements have been made before the assignment. 
  
• The photographer is not entitled to use any images he or she has taken for any purpose beyond that agreement made by Promo Models at the time of booking.

Models Safety

• The client should ensure that the model is treated with respect and professionalism and take all steps necessary to ensure that the safety, health and well being of the model is protected and maintained at all times whilst providing services to the client. Such steps shall include without limitation:
  • Making sure that the venue for the provision of the services and the working conditions are safe and secure and allow the model to provide the services in compliance with all health and safety standards, regulations, codes and laws;
  • Allowing the model/s to take suitable and regular rest periods, to ensure the model is able to maintain suitable amounts of rest and refreshment whilst delivering the services;
  • Providing adequate levels of insurance cover to safeguard the health and safety and future earnings of the model whilst the model is delivering the services and travelling to and from the client’s venue as if he/she were an employee of the client.
  • Ensuring that all people and organisations which are engaged by the client in relation to the delivery of the services are suitably qualified, experienced and professional;  
  • Ensuring that no one imposes upon the model any action or activity which is either dangerous, degrading, unprofessional or demeaning to the model.
  • Providing an appropriate changing and dressing area to ensure that the model can prepare for the provision of the services and also maintain his/her privacy, Female and Male changing areas should be kept separate. 

Practices

• Promo Models standard practice is to accept bookings by telephone and/or e-mail. 
  
• Promo Models will confirm this contract by e-mail.
  
• Promo Models acts solely for on and behalf of our models. All models are all self-employed; 
  
• Promo Models cannot be held responsible for the models conduct either on an assignment or for any loss or financial costs incurred due to lateness or non-arrival of a model. 
  
• The Client is responsible for arranging insurance if indemnity is required against a model's inability to attend through sickness or other unforeseen circumstances. 
  

Payment

• All fees are negotiated between Promo Models and the client and are confidential between Promo Models and the Client. Fees should never be discussed with the model.
• Promo Models will invoice on the models behalf 
  
• The Client making the booking will be invoiced and responsible for payment unless otherwise stated and agreed at the time of booking.
  
• The Client is responsible for payment to Promo Models for the agreed contract irrespective of any post assignment contentions
  
• For photographic assignments, invoices are payable within 28 days.
  
• For all other assignments, invoices are payable within 14 days.
  
  

Complaints 

• Any cause for complaint must be reported when it arises. Complaints cannot be considered in retrospect.